Your guide to hosting a seamless and successful event in Namibia’s vibrant capital

Whether you’re hosting a small team workshop or a large-scale corporate event, Windhoek offers the ideal location for conferences in Namibia. With its central position, modern infrastructure, and warm hospitality, the city provides everything you need for a successful gathering. But to ensure your event runs smoothly, it’s important to consider a few key factors during the planning process.

Here’s a helpful guide to planning your conference in Windhoek—plus how Arebbusch Travel Lodge can help make your event a success.

1. Location, Location, Location

When choosing a venue, convenience is key. You want a location that is easily accessible for both local and out-of-town delegates. Arebbusch Travel Lodge is ideally situated just off the main road to Hosea Kutako International Airport and close to Windhoek’s city centre, giving attendees quick access to business districts, shops, and transport routes—without the noise and congestion of the CBD.

2. Choose the Right Conference Venue

A good conference venue offers more than just space—it should be equipped with modern amenities and a support team to assist with logistics. At Arebbusch Travel Lodge, our air-conditioned conference rooms come with everything you need, including:

• Projectors and screens
• High-speed Wi-Fi
• Flipcharts and whiteboards
• Breakaway areas for group sessions
• A dedicated events team

Whether you’re hosting a half-day seminar or a multi-day conference, our facilities are flexible and scalable to your needs.

3. Accommodation for Out-of-Town Guests

If your delegates are travelling from outside Windhoek, having accommodation on-site or nearby is a big plus. Arebbusch offers a wide variety of comfortable and affordable accommodation options—from luxury rooms to self-catering units and budget-friendly chalets. This allows your guests to stay on the same premises as the event, reducing transport hassles and helping them make the most of their stay.

4. Catering Options

Food and beverages are a vital part of any conference. Whether you’re providing tea and snacks during breaks or a full lunch buffet, it’s important to choose a venue with quality catering options. Arebbusch offers in-house catering tailored to your preferences and dietary requirements. Delegates can also enjoy meals at our on-site restaurant and pizzeria, or unwind at the bar after a productive day.

5. Technology and Support Services

Presentations, video calls, hybrid meetings—conferences today require reliable tech support. Make sure your venue provides backup power, high-speed internet, and technical assistance. At Arebbusch, we offer all of this and more, ensuring your event goes off without a hitch—even if the power doesn’t.

6. Recreation and Relaxation

A well-rounded event balances productivity with time to unwind. Delegates staying at Arebbusch Travel Lodge can enjoy tranquil walks through our landscaped gardens, cool off in the swimming pool, or spot a variety of birds in the natural surroundings. These peaceful elements help make your conference experience more enjoyable and memorable.

7. Budget and Flexibility

Finally, work with a venue that offers competitive rates and flexible packages. Whether you’re planning a small business meeting or a large multi-day conference, Arebbusch’s team will work with you to customise a package that suits your budget and goals.

Make Your Next Conference in Windhoek a Success

From its convenient location and professional facilities to its comfortable accommodation and excellent service, Arebbusch Travel Lodge ticks all the boxes for your next conference in Windhoek.

Visit the Conferences/Functions section of our website to learn more or contact us to start planning your event today.